Privacy & consent policy

Last updated: April 19, 2026 This Privacy & Consent Policy explains how S.S.H.E.D. 5K Walk/Run organizers collect, use, and share information for registration, volunteer coordination, donations, sponsorships, communications, and Event operations. INFORMATION WE COLLECT: We collect information you provide directly, such as name, email address, phone number, emergency contact information, participant type, shirt size, volunteer interests, sponsor or donor details, and other information submitted through Event forms. If you register or donate online, payment information is processed by Stripe or another payment provider; we do not store full card numbers on our servers. HOW WE USE INFORMATION: We use information to operate and administer the Event, process registrations and donations, assign bibs or participant materials, coordinate volunteers, communicate safety and schedule updates, respond to questions, maintain registration records, prevent fraud or misuse, comply with legal obligations, and improve future events. EVENT COMMUNICATIONS: By registering, volunteering, sponsoring, or donating, you consent to receive transactional and Event-related communications, including confirmations, payment receipts, schedule updates, safety notices, transfer communications, and post-Event follow-up. We may send promotional or fundraising messages where permitted by law; you may opt out of non-essential messages as described in those communications. PHOTOS, VIDEO, AND PUBLICITY: The Event may photograph, film, stream, or record participants, volunteers, spectators, and Event activities in public or Event-controlled areas. These materials may be used for Event-related communications, websites, social media, advertising, fundraising, reports, and promotional materials. We do not use facial recognition technology to identify participants, and we do not sell biometric information. HOW WE SHARE INFORMATION: We may share information with vendors and service providers that help run the Event, such as website hosting, registration, email, payment processing, timing/results, volunteer coordination, insurance, accounting, and safety or emergency support providers. We may also share information when required by law, to protect rights and safety, or with a successor organization if Event operations are reorganized. We do not sell personal information. PAYMENTS: Online payment transactions are handled by Stripe or another third-party payment processor under its own terms and privacy practices. The Event may receive limited payment-related information, such as transaction identifiers, payment status, amount, purchaser name, and purchaser contact information. DATA RETENTION: We keep registration, donation, volunteer, and Event records for as long as reasonably needed for operations, accounting, dispute resolution, legal compliance, insurance, safety, and historical Event administration. We may delete, anonymize, or archive information when it is no longer needed. SECURITY: We use reasonable administrative, technical, and organizational safeguards appropriate to the nature of the information we collect. No website, payment system, email system, or online service can be guaranteed to be completely secure. YOUR CHOICES: You may contact the Event administrator to request correction of registration information, ask questions about this policy, opt out of non-essential communications, or request assistance with privacy concerns. We may need to retain certain information for legitimate Event, accounting, safety, legal, or compliance reasons. CHANGES TO THIS POLICY: We may update this policy from time to time. The current version will be posted on the Event website with the updated date above.